4.3.1. Individual Checklist#

This is what we expect the individual delivery team members to do before they join the session itself.

Since we first started running sessions, we’ve built an app (the Better Conversations Coordinator) to help us manage bookings, Zoom invite, emails and automate the selection of flight plans. It’s not perfect, but it’s a big help.

You can find out more about the technical side of things here: Technical Stack.

Type	Activity	Who	By when
Participant info	Check participant info (joining instructions, handbook, fieldwork etc.) has been sent out	BCF team using the Better Conversations Coordinator	5 days before session
Supporting Information	Flight plan updated for session, shared with co-facilitators and producer Participant list	BCF team using the Better Conversations Coordinator	Day before
Templates	Check flipchart examples for the latest versions Check flight plan for the session (including any changes) Check any other supporting information (fieldwork, demos, etc.)	Facilitators	Day before
Room and audio/visual setup	Flipchart in position Check positioning of computer, desk, seating etc. Headphones/microphone charged and connected Zoom – check account login, meeting invite etc. Video and audio check (including lighting, flipchart readability)	Facilitators and Producer	1 hour before
Supplies	Flipchart with prepared agenda etc. and 2-3 spare sheets Flipchart pens (black, blue, red, orange, green) + spares Post-its if required Coloured transparent sheets if required Props if required for breakout room activities	Facilitators	1 hour before